What SpeedwayOS collects

This tells you what SpeedwayOS holds about you, why, and what you can ask for. It is given to you before you sign in, which is when collection starts.

This covers SpeedwayOS only. Speedway Motorsports holds information about you in other systems too — payroll and benefits are handled in ADP, and background checks are run by an outside vendor. Those are covered separately by Human Resources. This page is about this software.

What it collects, and why

Category	What that means	Why
Identity and contact	Your name, work email, work and mobile numbers, and your photo if you add one.	So the OS knows who you are, can sign you in, and can show you to teammates in the directory.
Employment details	Your position, company, function, focus, the leader you are responsible to, employment type and start date.	To decide what you can see and do, and to route work to the right people.
Sign-in and device information	Your IP address and browser string, and the time of each sign-in.	To keep the sign-in secure, and to keep a record of who accessed what.
What you write	Bug reports, recognition you give, nominations you make, and your answers in reviews, check-ins and surveys.	To do the thing you were writing it for.
Which parts of the OS you open	The modules you open and the date you opened them — by day, with no times, no page history and no record of how long you stayed.	To see which parts of the OS teammates actually use, so effort goes to the ones that help. It is read as counts across teammates, never as a report on any one person, and no leader is shown it about anyone.
What others write about you	Assessments written about you by your leader, your peers, and executives; check-in notes; nominations teammates make about you for awards and recognition; and, if you leave, your departure record.	To run reviews, development and recognition. You can ask to read most of this — see below.

Where it comes from

From you, when you sign in or write something. From your leader and your teammates, when they write about you. And from ADP, which is where your roster record originates.

Who sees it

Other teammates see your directory card. Your leader sees your development records. A small number of administrators can see more, and every time anyone looks at personnel data the OS records that they did. Speedway Motorsports does not sell your information, and does not share it for advertising. It is held on Cloudflare, which runs the OS for us.

Where a computer reads it

Some of what SpeedwayOS holds is read by an automated system, not only by people.

When your leader is writing your review, they can ask for the perspectives your teammates wrote about you to be pulled together into one summary. It is shown only to them, it quotes what each teammate actually wrote so they can check it, and it is not saved anywhere.
When a position description is drafted, the system fills gaps from the request that was submitted.
When you photograph a receipt, the system reads the total off the picture so you do not have to type it.
Playbook and standards searches match what you typed against what the plays say.

All of this runs inside Cloudflare, the same place the rest of the OS runs. Nothing is sent to an outside AI service, and nothing about you is used to train anyone’s model.

No decision is made this way. A summary is not a rating and a draft is not a position. A person reads it, decides, and puts their name to it.

How long it is kept

Your roster record is kept for ten years after you leave, and longer if there is an open claim — that is Speedway Motorsports' existing records policy. Retention periods for the other record types are being set now, and this page will say what they are once they are. Nothing is deleted on a schedule today.

The record of which modules you open is the one type with no legal reason to keep it at all, so it will be the first to get a period. Nothing requires it to be retained and nothing requires it to be destroyed; that makes it entirely Speedway Motorsports' choice, and the period will be stated here.

What you can ask for

To read what was written about you. Most assessments written about you are available to you — peer notes without the name of the peer who wrote them. Ask in the People module.
To know, correct or delete. If you work in California you have these rights by law, and Speedway Motorsports honours the request whichever speedway you work at. Talk to Human Resources.
Exercising any of this is never held against you.